Tips for Effective Remote Working with Microsoft Teams
Set up your workspace
Find a space in your home where you can concentrate. If you’re somewhere with background distractions, use background blur in Microsoft Teams to keep teammates focused.
Embrace online meetings
Make sure all meetings include an online “join” option so that team members can join from wherever they are working. Turn video on so your team can interact face to face and feel more connected.
Make up for missing hallway talk
The quick chat at the water cooler is what many people miss the most when working remotely. Instead, be deliberate about connecting with your coworkers. Think about chat messages as your virtual watercooler and set yourself a reminder to check in with people regularly.
Communicate, communicate, communicate
Your rhythm with online work from home might look different than it does in the office. For example, you may be balancing work and childcare at the same time. Communicate your schedule to your coworkers so that they know when to reach out to you.
Be mindful and inclusive
A crowded conference call can make it difficult for people to share their opinions. Pause frequently to allow time for questions and remind attendees that they can use the chat window to share their thoughts.
Bring the team together
Working remotely can feel a bit isolating. It’s important to create opportunities for the whole team to virtually get together, whether through large brainstorms with the Microsoft Whiteboard app or daily check-ins over a virtual coffee.
Maintain healthy boundaries
Without the normal workday signals, like a commute, it can be harder to unplug. Make sure to take breaks, stay hydrated, and give yourself opportunities to “clock out” from remote work at the end of the day.
Record your meetings
When you start a meeting, select “record.” Team members who aren’t able to join can watch later or search the automatically generated transcript for important information. That way, people can easily review anything they missed or need repeated.
Use Teams to encourage fun activities and challenges to maintain morale. Holding a photo contest or praising employees for creative ideas are great ways to help the team stay positive, engaged, and energized.
Chat from anywhere
Share your opinion, and your personality. Send gifs, stickers, and emojis in a group chat or in one-to-one messages
Call from anywhere
Never yell “who just joined?!” ever again. Use Teams calling, Phone System, Calling Plan, or Direct Routing to take the stress out of conference calls.
Meet from anywhere
Go from group chat to video conference with the touch of a button. Teams of 10 or 10,000 can meet in one place, no matter how many places they’re in.
Collaborate from anywhere
Never do that frantic, searching-for-files thing ever again. In Teams you can access, share, and edit Word docs, PowerPoint, and Excel files in real time.
A Guide to Starting with Teams
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